Day 1: Foundations of Payroll and Its Strategic Role
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Payroll as the essential bridge between HR, Accounting, and Finance
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The HR function and its role in payroll
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Accounting and Finance functions in relation to payroll
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Hiring process documentation and its impact on payroll
Day 2: Managing Payroll Processes
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Payroll management for contract, full-time, temporary, and outsourced staff
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Preparing and calculating payroll accurately
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Establishing internal controls before payroll processing
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Defining appropriate calculation bases for payroll
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Identifying risks and common errors in payroll management
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Managing increments, deductions, and approvals
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Preparing payroll schedules and timelines
Day 3: Employee Loans and Benefits
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Managing employee loans and benefits access
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Controls over loan approvals and repayments
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Reporting and monitoring loan balances and benefit utilization
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Calculating End of Service Benefits (EOSB)
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Designing reports on employee benefit plans
Day 4: Payroll Accounting and Audit Considerations
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Recording payroll expenses, liabilities, and allocations
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Accounting for payroll-related contributions and liabilities
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Reconciling receivables, payables, and payroll records
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Reconciling payroll liabilities with social security and government agencies
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Matching payroll payments with bank transactions
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Internal and external audit requirements
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Best practices in auditing the payroll cycle
Day 5: Payroll Budgeting, Reporting, and Compliance
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Budgeting for payroll operations and expenses
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Preparing annual payroll and contribution budgets
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Budgeting for employee loans and benefit schemes
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Reporting payroll and contribution expenses
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Determining contribution expenses and obligations
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Preparing and submitting reports for accounting departments
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Reporting to Ministry of Labor, Social Security, and other regulatory agencies
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Ensuring compliance and accuracy in statutory payroll reporting